Good journalism costs money  Upgrade to paid

FEATURES

What does your council know that you don’t know you don’t know?

Extracting information from councils is hard work but increasingly necessary for local democracy.

Peter Cleasby

As George W. Bush’s Secretary for Defense Donald Rumsfeld once remarked: “There are things we know that we know. There are known unknowns. That is to say there are things that we now know we don’t know. But there are also unknown unknowns. There are things we do not know we don’t know.”

Getting Rumsfeld’s statement word perfect is challenging, but it nevertheless readily comes to mind when observing and monitoring English local authorities. As long ago as 1960 Parliament passed the Public Bodies (Admission to Meetings) Act - sponsored by a newly-elected back bench MP called Margaret Thatcher - which forced local authorities to hold their meetings in public unless specific exemptions from that rule applied. The detailed rules have been updated from time to time, but the principle remains the same.

What we get under these rules is of course what councils want us to see. To be fair, officer reports seeking a decision – considered by councillors in public session - often contain a wealth of detail, including nuggets that councillors might prefer were not public. Some reports, and most financial ones, require a degree of knowledge or decoding expertise not possessed by most people. So is this enough to enable we, the people, to scrutinise and hold our councils to account?

Let’s look at what is readily available. Council websites are the obvious starting point, though they are usually designed to help people find out what day their bin is emptied rather than reveal background information. Taking Exeter City Council as an example, start with the pages under the “Council and Democracy” heading. This will take you to information about: councillors; agendas, papers and minutes of meetings; plans and policies; financial information including the annual budget and audit reports. Under Council Data, a miscellany of statistics and information on contracts.

The minutes and papers are a good starting point for anyone wanting to research a particular topic or find out what the council has been discussing. Or simply for fishing. There is a facility for searching documents, though the results are at times unhelpful. Time and patience are required, but the investment is often worth it.

Elsewhere on the website, the most fascinating and useful set of tables is at Council Spending, which lists all individual payments over £250. The spending tables reveal projects few people outside the council have ever heard of, and show trends in spending on, say, consultants and what work they are being used for.

Sadly, despite government instructions on openness, councils are making of use of data protection legislation to conceal the identity of commercial suppliers, often on spurious grounds such as “security” and the fact that the private sector doesn’t publish such information. This policy – and it is a policy rather than a legal requirement – is being challenged locally and we will report further on this.

Exeter City Council press and public exclusion notice Exeter City Council press and public exclusion notice

Redacting information in the spending tables is just one technique councils use to keep information to themselves. Putting sensitive matters in “Part 2” of a meeting agenda enables councillors to exclude the press and public, then present a sanitised summary of the outcome in the published minutes.

Holding closed meetings is clearly desirable when staffing and organisation issues are being discussed; it is much less so when decisions on major spending and business plans are being taken.

The Information Commissioner upheld a complaint by this author that Exeter City Council were wrong to conceal the original business plan for the leisure centre now being built on the bus station site, though the council appealed to the Information Tribunal and all parties eventually agreed to stay the proceedings, not least because the original plan was overtaken by events.

There are other techniques for keeping information away from prying eyes. One of the most effective is to bypass the rules requiring meetings to take place in public by holding the discussion in a “working group” or other informal body. The Greater Exeter Visioning Board, which laid the groundwork for the slowly emerging Greater Exeter Strategic Plan, was not a formal committee of any of the councils involved and so was able to meet in private with impunity.

The same is true of the successor arrangements for oversight of developing the plan itself. Exeter City Council has a mysterious Planning Member Working Group described as a “sounding board” of members, which meets in private to discuss planning-related issues.

Then there is the simple “no, you can’t see it” tactic. The external review of community grants has been subject to that treatment, and one can only speculate what is in there that the council desperately wants to keep hidden. The same suspicions arise wherever something is withheld for no evident reason.

Subscribe to The Exeter Digest - Exeter Observer's essential free email newsletter

Your personal information will be processed and stored in accordance with our Privacy Policy

Yet information is important. Used openly and honestly, it is one of the key commodities that can help rebuild trust in our public institutions. We need to know not only what our representatives have decided, but how and why.

Citizens have remedies, developed in a less paranoid age. These include lobbying opposition councillors, asking questions at scrutiny committees, and making requests under the Freedom of Information Act. We will review these in detail in a further article.

Good journalism costs money

The only way to cover the cost of producing and publishing independent public interest journalism is by readers helping to pay for it.

Each of Exeter Observer's paying subscribers keeps us up and running for one day each year by chipping in less than £2/week.

Our members contribute more towards our running costs and get more in return.

135 of the 300 readers we need as paying subscribers have signed up so far, which keeps us going until the middle of May each year.

If you think Exeter needs this kind of journalism then help us cover our costs all year round by joining them today.

Upgrade to paid

More stories
Grace Road Fields in March

Botched consultation restarted on sale of 8.5 acres of Riverside Valley Park green space

Council land disposal to include rights to lay underground distribution pipework across River Exe floodplain following “low-to-zero carbon” Grace Road Fields heat plant planning approval in face of Environment Agency sequential test concerns.

September 2025 permitted replacement scheme west elevation

Council denies data and contrives criteria to dismiss community balance concerns in third King Billy student block approval

Exeter Observer analysis finds more students living in city centre than residents as council bid to include PBSA in housing delivery figures weakens local planning policy – but does not remove it from decision-making altogether.

Exeter College and Petroc campuses map

Exeter College and Petroc merger set to create largest college group in South West

Colleges hold public consultation on creation of new organisation which they say would educate 16,000 students at Exeter and North Devon campuses and employ 2,000 staff with £100 million turnover.

Proposed Clarendon House student block aerial view

Proposals to replace Clarendon House with 297-bed student accommodation complex submitted for approval

Developer Zinc Real Estate arrives at final proposal for up to ten storey Paris Street roundabout redevelopment after nearly two years of informal public consultations and meetings with city councillors and officers.

Nadder Park Road application site location map

Barley Lane greenfield plans place persistent threat to Exeter’s north and north-west hills in spotlight

Council inability to identify sufficient land to meet government housing delivery targets leaves residents with faint hope of local plan policies preventing Nadder Park Road ridgeline development despite 175 public objections to scheme.

On Our Radar
Two Moors Festival musicians performing

WEDNESDAY 1 TO SUNDAY 12 OCTOBER 2025

Two Moors Festival

Chamber music festival celebrates 25th anniversary with performances, talks and workshops across fifteen venues.

DARTMOOR, EXMOOR & SURROUNDS

Play Interact Explore installation

SATURDAY 4 OCTOBER TO SUNDAY 2 NOVEMBER 2025

Play Interact Explore

Theatre Alibi hosts an interactive exhibition suitable for all ages created by artists Leap then Look.

EMMANUEL HALL

Still from How the Little Mole Got His Trousers

SATURDAY 18 OCTOBER 2025

Nature’s Resources

A programme of six short animated films explores the relationship between humans and non-human species.

EXETER PHOENIX